Who are Xelix - Accounts Payable AI

Who are Xelix?

Xelix is a software company founded in 2018 that provides what it describes as an Accounts Payable Control Centre. The platform is designed to sit alongside existing finance and ERP systems and strengthen operational controls across the accounts payable function. The company was created to help finance teams reduce payment errors, improve data quality, manage vendor relationships more effectively and introduce a higher standard of auditability and transparency into payables operations.

Xelix focuses on the specific challenges that arise in high-volume or complex accounts payable environments. Organisations often struggle with duplicate payments, invoice errors, vendor data issues and manual reconciliation work. The vendor positions its platform as a control and intelligence layer that complements existing systems rather than replacing them.

Xelix has attracted investment from global technology investors (they announced a $160m funding round in Summer 2025) and continues to focus on product development, data intelligence and AI-enabled automation for enterprise finance functions. Its customers include large organisations that require robust operational controls across their supplier payments and vendor data.

What does Xelix’s software do?

Xelix provides a set of applications that address the major activities within accounts payable. The platform includes modules for supplier statement reconciliation, transaction auditing, vendor master data management, vendor query handling and reporting.

The statement reconciliation module automates the process of matching supplier statements against internal records. This helps organisations identify missing invoices, missing credit notes or mismatched balances without manually reviewing statements.

The transactions module reviews invoice and payment data to detect potential issues. These may include duplicate invoices, payments already issued, anomalies in invoice patterns or other irregularities that indicate error or potential fraud. The aim is to identify issues before a payment is processed.

The vendor data module helps organisations maintain accurate vendor records. It identifies incomplete or duplicated records and supports finance teams in cleaning and standardising vendor information. This improves data hygiene, reduces operational risk and provides a foundation for stronger financial controls.

Xelix also offers a vendor helpdesk module that centralises communication with suppliers. Vendor queries can be tracked, managed and resolved through a structured workflow instead of email inboxes. This helps reduce manual work and improves consistency in how supplier issues are handled.

Analytics and reporting capabilities provide insight into operational efficiency across the procure-to-pay process. Finance teams can monitor trends, understand risks and track performance against internal KPIs.

What problems does Xelix solve for businesses?

Many organisations face significant challenges within accounts payable. Large vendor bases, distributed teams and high transaction volumes often lead to operational risks and inefficiencies. Common pain points include duplicate payments, slow reconciliation processes, inconsistent vendor data, audit findings and large amounts of manual work.

Xelix addresses these challenges by providing a structured environment for AP control, monitoring and automation. Finance teams gain real-time visibility into invoice and payment risks and can identify issues early in the process instead of after payments have been made.

Automation of supplier statement reconciliation reduces the manual effort required to match statements with internal records. Vendor data quality improves through the identification of incomplete or inconsistent supplier records. Vendor communication becomes more organised through a central helpdesk rather than scattered email threads.

The overall effect is a reduction in errors, lower financial risk, improved audit readiness and a more efficient use of finance team resources.

Which industries and business functions use Xelix?

Xelix is used across a wide range of industries where organisations manage significant invoice volumes or maintain large supplier networks. This includes sectors such as manufacturing, retail, transportation, pharmaceuticals, consumer goods, business services and technology.

Within organisations the platform is primarily used by accounts payable teams, shared services centres, internal audit functions, procurement teams and finance leaders who require visibility into operational performance. The platform is most relevant to organisations that operate across multiple business units or geographies and that need strong controls across their supplier payments.

Who are Xelix’s customers?

Xelix works with mid-market and enterprise organisations that require stronger operational control across their supplier payments. Publicly referenced customers include global brands that benefit from automation of reconciliation, transaction auditing and vendor data management. Examples given by Xelix include the likes of:

• GE

• DS Smith

• Dunelm

• Currys

• Merck

• GSK

Reported outcomes from customer case studies include a reduction in duplicate payments, better recovery of erroneous spend and significant reductions in manual workload for accounts payable teams.

What makes Xelix different?

Xelix differentiates itself by focusing specifically on accounts payable control and risk detection rather than providing a general purpose accounts payable automation tool. The company positions the platform as a specialist layer that strengthens and augments the AP processes already embedded within ERP systems.

The breadth of modules allows Xelix to cover the full lifecycle of accounts payable oversight including statement reconciliation, transaction-level analysis, vendor data integrity, query management and reporting. This creates a consolidated view of AP risks and processes in one environment.

The focus on machine learning and anomaly detection gives the platform more ability to identify issues that traditional rule-based systems might not detect. The overlay deployment model also reduces implementation complexity.

What does the future look like for Xelix?

There is increasing demand in finance functions for greater automation, stronger internal controls and improved visibility across supplier payments. As invoice volumes and regulatory expectations increase, organisations are seeking solutions that can reduce risk while improving efficiency.

Xelix is positioned within a growing market for AI-enabled finance operations tools. Continued investment in automation, anomaly detection, workflow optimisation and reporting is likely as organisations push for higher levels of financial assurance and better use of data.

How can businesses get started with Xelix?

Businesses typically begin with an initial review of their accounts payable processes, risks and data quality. Xelix can be deployed as an overlay on the existing ERP system. Once connected to the organisation’s data sources, the platform can begin analysing transactions, vendor data and reconciliation processes.

Teams configure workflows, assign responsibilities and activate the modules most relevant to their goals. Many organisations start with transaction auditing or statement reconciliation as these areas often show early visible value. Over time the platform can be expanded to cover vendor data management, helpdesk functionality and broader AP analytics.

Our Viewpoint: Why should buyers care about Xelix?

Xelix is relevant to organisations that want stronger and more consistent control over accounts payable. Buyers should consider the platform if they face challenges with invoice accuracy, vendor data quality, reconciliation workload, audit findings or visibility of AP risks.

The platform provides a structured, unified environment for detecting errors, improving data quality and reducing manual effort. For finance leaders who want to improve operational efficiency while strengthening financial governance, Xelix represents a focused solution that complements existing systems and delivers clear operational value.

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