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How to Find and Select the Best CX Software and Technology.

Updated: May 27

Finding and Selecting CX Software

Providing exceptional customer experiences has become a core part of any and every business. Companies are competing as much on service as they are on price, and whether you are a B2B or B2C business, providing a great customer experience can be the difference between success and failure. This is where CX software comes into play. CX software, short for customer experience software, is a suite of tools and technologies designed to help businesses enhance their interactions with customers across various touchpoints. By leveraging CX software, businesses can gain valuable insights, streamline processes, and ultimately deliver a superior customer experience.

What is CX Software?

CX is an abbreviation of Customer Experience - so CX software encompasses a wide range of tools and technologies tailored to optimize customer interactions at every stage of the customer journey. It includes features like customer feedback management, sentiment analysis, customer journey mapping, contact center technology, chatbots, and more. These tools enable businesses to collect, analyze, and act upon customer data, providing valuable insights and facilitating personalized interactions.

The Importance of CX Software for Businesses

Implementing CX software is no longer a luxury but a necessity for businesses striving to thrive in today's competitive environment. Here are a few key reasons why CX software is important:

  • Enhanced Customer Experience: CX software enables businesses to deliver personalized experiences to customers, meeting their evolving expectations and preferences.

  • Improved Customer Satisfaction and Retention: By understanding customer needs and pain points, businesses can proactively address issues, thereby increasing customer satisfaction levels and fostering long-term loyalty.

  • Data-Driven Decision Making: CX software helps businesses make informed decisions by providing actionable insights derived from customer feedback and behavior analysis.

  • Streamlined Processes: With CX software, businesses can automate tasks, reduce manual effort, and streamline processes, resulting in improved operational efficiency and productivity.

Now that we understand the significance of CX software, let's explore some of the key software solutions that we recommend taking a look at.

Key CX Software Solutions

Like most software categories, there are a multitude of CX software solutions in the marketplace. The challenge is therefore to find the right category or solution and then the right technology vendor to help meet your particular needs.

The software category that you need is based on the particular business challenge. For example, if increasing customer reactivity is important, Chatbots might be the answer to taking the weight from your call center teams.

We have published a great little guide for anyone interested in finding and selecting a CX vendor - we call it the CX Technology Longlist Guide. The longlist is designed to help give our viewpoint on vendors and technology areas that might be worth considering when looking for a CX platform. The list contains vendors like:

  • NICE and Five9 - Contact Center technologies

  • LivePerson - Conversational AI

  • Sitecore - Digital Customer Experience

  • Podium - Interaction Management

  • Sprinklr - Unified Customer Experience Management

  • AND many more.

Take a look at the CX Technology Longlist and see if anything looks interesting.

Factors to Consider when Selecting CX Software

Selecting the right CX software solution for your business can be a daunting task. It's crucial to consider the following factors to make an informed decision:

Pricing and Budget: Understand the pricing models, subscription plans, and any additional costs associated with the software. Ensure it aligns with your budgetary constraints. Some solutions are expensive, some are really great value.

Integration Capabilities: Assess the software's ability to integrate with your existing systems and platforms, such as CRM or helpdesk software, to ensure seamless data flow and collaboration across departments.

Scalability and Flexibility: Choose a solution that can scale alongside your business growth and accommodate future expansion. Look for flexibility in terms of customizable features and modules.

Customer Support and Training: Evaluate the support services provided by the vendor, such as technical assistance, training resources, and documentation. A responsive support team can minimize downtime and assist in maximizing the software's potential.

Reporting and Analytics Features: Analyzing data is crucial for understanding customer behavior and making data-driven decisions. Ensure the software offers robust reporting and analytics capabilities that align with your business requirements.

Security and Data Privacy: CX software involves handling sensitive customer data. Prioritize solutions that have robust security measures in place and comply with industry regulations to protect customer information.

User-Friendliness and Ease of Implementation: Consider the software's user interface, intuitiveness, and ease of deployment. A user-friendly interface can accelerate adoption and minimize training time.

Steps to Select a New CX Solution

Selecting a new CX solution really depends upon where you are in your knowledge of the CX marketplace and the options that you have available. Viewpoint Analysis helps businesses of all shapes and sizes to find new enterprise software and technology - including CX software. Our CX Technology Matchmaker might be a great place to start your process as we take you through the various stages of a selection process.

Depending upon the stage of your market assessment, you might want to follow one of the following steps.

CX Initial Market Assessment

If you know that new technology could help with your customer interactions and experience, but aren't really sure what providers are out there, you will be at the very start of the market assessment. In this case, it's all about getting out in the market and seeing what's available to meet your particular requirements. We recommend using our CX Technology Matchmaker approach where you put a problem statement out to the vendor community and have them come back and present how they can address your needs. It's quick and simple to run, and quickly uncovers your 'long list' of technology options and ideas.

Our CX Longlist (mentioned earlier) is a great place to start if you want to get calling vendors.

Selecting Your CX Shortlist

Once you have a long list of options and know what project you want to run, it's all about looking at the options and choosing the best ones to spend time with. This stage is where we move from a list with various vendors on it, to a shortlist of maybe 4 or 5 potential options. We don't want to spend enormous amounts of time with the 'longlist' - our focus is to drive down to the most appropriate options.

Companies tend to run an RFI at this point (learn more about an RFP vs RFI). An RFI is a Request for Information and is a formal process to learn about the vendors and their solutions. At Viewpoint Analysis, we have a great solution that really accelerates the RFI and ensures that it doesn't become a project in its own right. Our Rapid RFI (or RRFI as we call it) aims to get from a longlist to a shortlist in a few weeks.

CX Vendor Selection

The final stage of the selection process is the RFP - or Request for Proposal. This is where the fun happens as we are just looking at a handful of potential options and they should all be ones that have the ability to work for you. Our aim is to go from maybe 4 or 5 vendors, to just one - our preferred solution.

Like with the Rapid RFI, Viewpoint Analysis has a super-quick RFP option to accelerate the process - the Rapid RFP. Running the Rapid RFP (or something similar) will move things quickly.


Investing in the right CX software solution is critical for businesses aiming to provide exceptional customer experiences. By understanding what CX software entails, the importance it holds, and following a systematic selection process, businesses can choose the best solution that aligns with their unique needs and sets them up for success in delivering outstanding customer experiences.


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