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Employee Onboarding Software Options

Onboarding Software Options

Looking for Employee Onboarding Software for your business and for it to become a core part of your HR technology strategy? Here are the onboarding software vendors that you need to be considering as part of any vendor selection process.


Each of the vendors included in our list is focused on the onboarding area, either just this area, or they include it as part of a wider product suite. Larger technology solutions (e.g. ERP-type solutions) that have onboarding as a part of what they do, are not necessarily included in this list but may be appropriate to examine as part of a broader HR solution requirement.


What is Employee Onboarding Software?


Employee onboarding software is a digital platform designed to streamline and automate the process of integrating new hires into a company. It supports various tasks related to the onboarding process, from document management and compliance to training and employee engagement. The software aims to provide new employees with a seamless transition into their roles while ensuring that all administrative and legal requirements are met by the organization.


The software is used by HR departments and hiring managers to manage onboarding more efficiently, allowing new hires to become productive faster. It is particularly useful in mid-to-large-sized organizations where manual processes may be cumbersome or error-prone.


What does Employee Onboarding Software do?


Onboarding software has different capabilities depending on the author of the software. However, in general, it may have the following primary functions and features:


  • Document Management & Digital Paperwork: New employees can fill out and sign important documents like tax forms, employment contracts, non-disclosure agreements, and benefits enrollment electronically, ensuring accuracy and reducing delays.


  • Compliance Management: Ensures that new hires complete necessary legal and regulatory requirements (e.g., tax documents, I-9 verification in the U.S., or GDPR compliance in Europe) on time. Automated reminders help to track progress and prevent lapses.


  • Task Automation & Workflow Management: Predefined workflows automate tasks such as creating user accounts, setting up access to tools and software, and coordinating IT or facilities services. This ensures that new hires have the necessary resources on their first day.


  • Training & Orientation: Many onboarding platforms integrate training modules that guide new hires through company policies, job expectations, and role-specific learning. They often include interactive elements such as quizzes and videos to enhance the learning experience.


  • Employee Self-Service Portal: Provides a centralized place where new hires can access resources, complete tasks, and view company information. This self-service aspect reduces the administrative load on HR and gives new employees autonomy in their onboarding journey.


  • Communication & Collaboration Tools: Some onboarding software includes communication features to foster early engagement between new hires and their teams, such as chat functions, team introductions, and access to organizational directories.


  • Progress Tracking & Analytics: HR teams can monitor the onboarding status of each new employee, track task completion, and generate reports to assess the effectiveness of the onboarding process. Data analytics can also provide insights into how long it takes for new hires to reach full productivity.


  • Integration with HRIS and Other Systems: Onboarding software often integrates with other human resources information systems (HRIS), payroll systems, learning management systems (LMS), and applicant tracking systems (ATS) to ensure seamless data flow and avoid duplicate data entry.


Onboarding Software Vendor Options


The following software vendors offer onboarding solutions as either their core business, or part of a wider set of HR tools. They are taken from our HR Technology Reference Guide which looks at all the major HR software solutions across the UK market, and which in turn is taken from our Viewpoint Analysis Technology List - the most comprehensive list of global technology companies.


Onboarding tools include the likes of:


Access PeopleHR

PeopleHR offers a cloud-based HR management platform designed for small and medium-sized enterprises and larger businesses. The platform covers essential HR functions such as employee records, absence management, performance tracking, recruitment, and onboarding. PeopleHR also provides tools for automating routine HR tasks like holiday approvals and timesheet management, helping HR teams to improve efficiency. 


Avature

Avature provides a configurable, enterprise-level platform that specialises in talent acquisition, talent management, and employee engagement. Its solutions include applicant tracking, candidate relationship management (CRM), performance management, onboarding, and employee referrals. 


BambooHR

BambooHR offers a cloud-based HR management platform designed specifically for small and medium-sized enterprises (SMEs). The platform covers essential HR functions such as employee records, time-off tracking, performance management, onboarding, and applicant tracking. As BambooHR say - “one easy-to-use HR platform for everything HR’.


Beeline

Beeline offers a cloud-based platform for managing the contingent workforce, including freelancers, contractors, and gig workers - an extended workforce platform. They help organisations source, manage, and optimise non-permanent workers, providing tools for vendor management, onboarding, compliance, and performance tracking. 


Cezanne HR

Cezanne HR is a cloud-based Human Resource Management System (HRMS) tailored for small and mid-sized organisations. The platform offers a wide range of HR functionalities, including core HR, payroll, onboarding, absence management, performance reviews, and time tracking. Its modular structure allows businesses to select and configure the tools they need, offering flexibility as they grow. 


CharlieHR

CharlieHR is a cloud-based HR software designed to help small and growing businesses manage essential HR tasks. It provides tools for employee onboarding, time-off tracking, and performance management. Additionally, it includes features for compliance tracking and employee record management. 


Ciphr

Ciphr’s integrated HR, payroll, learning and recruitment software, services and content provide useful insights to HR teams, from informing their people strategy to growing and developing their organisations. Their end-to-end people management solutions include areas such as Employee Record Management, Hiring, Onboarding, Payroll (both payroll and outsourced bureau), Learning Management, and Performance Management.


Employment Hero

Employment Hero offers a cloud-based platform designed to streamline HR, payroll, and employee benefits, primarily targeting small and medium-sized enterprises (SMEs). The platform provides tools for managing employee records, onboarding, compliance, leave requests, performance reviews, and payroll processing. It also integrates employee benefits such as wellness programmes and financial services.


Enboarder

Enboarder is a cloud-based platform that focuses on improving employee onboarding and overall engagement through personalised experiences. Designed to enhance the new hire journey, the platform enables HR teams to automate and customise onboarding workflows, ensuring smoother transitions for new employees. Enboarder focuses on engagement-driven processes, offering interactive communication tools that involve managers and teams to create a welcoming environment from day one. 


Greenhouse

Greenhouse is a leading provider of recruitment software designed to help organisations optimise their hiring processes. Its platform is known for streamlining the applicant tracking system (ATS), offering tools for sourcing, managing, and onboarding candidates. 


Gusto

Gusto provides a cloud-based platform designed to simplify payroll, benefits administration, and HR management, particularly for small and medium-sized enterprises (SMEs). The platform automates payroll processing, tax filings, and compliance while offering tools for managing employee benefits such as health insurance, retirement plans, and paid time off. Gusto also provides employee onboarding, performance management, and time tracking features, helping businesses manage the entire employee lifecycle.


HiBob

HiBob provides a cloud-based HR management platform known as Bob, designed to streamline HR processes and enhance employee engagement, particularly for mid-sized businesses. The platform covers core HR functions like employee records, time and attendance, onboarding, performance management, and compensation tracking. 


Humanforce

Humanforce provides a cloud-based workforce management platform tailored for businesses with shift-based or hourly workers, particularly in industries such as retail, hospitality, and healthcare. The platform offers solutions for employee scheduling, time and attendance tracking, onboarding, and compliance management.


iCIMS

iCIMS offers a cloud-based talent acquisition platform designed to help organisations streamline their hiring processes. Its suite of solutions focuses on applicant tracking, recruitment marketing, and onboarding. iCIMS enables businesses to attract, engage, and hire top talent through automated workflows, AI-powered sourcing tools, and candidate relationship management features. 


MHR

MHR provides cloud-based solutions for HR, payroll, and talent management, designed to streamline workforce processes and improve operational efficiency. Its platform, iTrent, covers a wide range of functionalities, including payroll processing, employee records, recruitment, onboarding, performance management, and learning and development.


Natural HR

Natural HR offers an all-in-one cloud-based HR and payroll platform designed for small and medium-sized enterprises (SMEs). The platform covers key HR functions such as employee records, performance management, recruitment, onboarding, and absence management. Natural HR also provides integrated payroll services, automating calculations, compliance, and payslip distribution. 


PageUp

PageUp provides a comprehensive talent management platform designed to cover the entire employee lifecycle, including recruitment, onboarding, learning, performance management, and succession planning. Its solutions are designed to help organisations attract, develop, and retain top talent while enhancing workforce engagement and productivity. The platform integrates with various HR systems to provide unified reporting and analytics for informed decision-making.


Papaya

Papaya Global offers a cloud-based platform focused on global payroll, workforce management, and compliance. It simplifies the complexities of managing international payroll across multiple countries by automating payroll processing, tax compliance, and benefits administration. The platform also supports hiring, onboarding, and managing both full-time employees and contractors globally.


Personio

Personio offers a cloud-based HR management and payroll platform tailored for small and medium-sized enterprises (SMEs). The platform covers a range of HR functions, including recruitment, onboarding, employee records, absence management, and performance tracking. Personio also automates payroll processing, ensuring compliance with local regulations. 


Sage

Sage offers a suite of cloud-based solutions focusing on accounting, payroll, and human resource management (including onboarding), particularly aimed at small to medium-sized enterprises (SMEs). Its HR and payroll platform automates key tasks such as employee record management, payroll processing, tax compliance, and benefits administration.


SAP SuccessFactors

SAP SuccessFactors is a cloud-based human capital management (HCM) suite designed to manage the entire employee lifecycle. The platform offers solutions for core HR processes, including employee records, payroll, benefits, talent acquisition, onboarding, performance management, learning, and succession planning. SuccessFactors provides advanced analytics and AI-driven insights to help organisations make data-informed decisions regarding workforce planning, talent development, and employee engagement.


SD Worx

SD Worx offers a comprehensive suite of cloud-based HR and payroll solutions for businesses of all sizes, ranging from small enterprises to global corporations. Their platform covers essential HR functions such as payroll, workforce management, recruitment, and talent management. SD Worx specialises in providing scalable, integrated solutions that streamline the employee lifecycle—from onboarding to time management and payroll processing.


Talmundo

Talmundo offers a cloud-based onboarding platform designed to improve the onboarding experience for new hires. The platform helps HR teams streamline and automate onboarding processes through personalised onboarding journeys, interactive content, and task management. Talmundo provides tools to guide new employees through their first days, introduce them to company culture, and ensure compliance with required tasks and documentation. 


Tribepad

Tribepad is a talent acquisition platform designed to streamline the recruitment process for enterprises across various sectors, including health, public services, and retail. It offers a range of tools, including an applicant tracking system (ATS), customer relationship management (CRM), video interviewing, and onboarding features. These help organisations manage every stage of recruitment efficiently, from sourcing and assessing candidates to onboarding new hires.


Workable

Workable provides a cloud-based recruitment and applicant tracking system (ATS) designed to streamline the hiring process for businesses of all sizes. The platform offers tools for job posting, candidate sourcing, applicant tracking, and collaborative hiring, allowing HR teams and hiring managers to manage the entire recruitment cycle from a single platform. Workable includes features like AI-powered candidate recommendations, automated workflows, video interviews, and reporting analytics.


Workbright

WorkBright offers a cloud-based platform that focuses on remote employee onboarding, designed to streamline and digitise the onboarding process for new hires. The platform allows HR teams to manage document collection, compliance, and employee verification entirely online, enabling new employees to complete their paperwork before their first day.


Zoho People

Zoho People is a cloud-based human resource management system (HRMS) designed to simplify HR processes for small and medium-sized enterprises (SMEs). The platform covers essential HR functions such as employee records management, time and attendance tracking, leave management, performance appraisals, and employee self-service


How to select Onboarding software


In a market with so many onboarding solution options, the best approach is to run a super-quick market assessment to get a good indication of what is good, and what is not 'as good'.


At Viewpoint Analysis, we help customers to find and select new enterprise technology. Our 'HR Technology Matchmaker' approach - which is a slimmed-down version of an RFI, but where we lead with the customer's problem statement rather than a long spreadsheet - is a really quick and easy way to go from a longlist to a shortlist. We run these for clients, but the template is also accessible from the website. The key is simply this - put the problem out in the market, contact the vendor community, and ask them how they can help. With some skill, it's just a matter of taking this longlist and creating a shortlist with whom to spend a little more time.


Have we missed any vendors that you think should definitely be included for our next post? Please let us know.


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If you would like to learn more about different HR technologies - not just Employee Onboarding Software, take a look at the Viewpoint Analysis HR Reference Guide or our new HR Innovation Series - where we bring the world's best HR tech to present to you alongside Viewpoint Analysis and industry thought-leaders.


If you already have a shortlist and it's all about selecting the right one, our HR Rapid RFP process may be what you need - going from shortlist to vendor selection in the fastest procurement process on the market!

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