An RFI (or Request for Information) is designed to be an initial market analysis tool. To find who is out in the market to potentially bid for your work. It's a blunt instrument because:
It takes time to create a suitable document.
Vendors do not want to complete it and may 'no bid'.
You need to know the market to issue it to the right technology vendors.
If you are looking to run an RFI process - we have a better idea that can save your team time, money, and stress. We call it the Meet My Need selection process.
The RFP or RFI process has a place - but there is a better way. The 'Meet My Need' process brings a new, quicker, cheaper, and more professional approach to purchasing technology in the 21st century.
Out of this world Results
On average our 'Meet My Need' service saves 84% of the time you need to allocate to the initial vendor selection processes - removing vendor research, first requirements calls, and detailed requirement briefings for all long-listed vendors.
We write the briefing document. It is not a spreadsheet with thousands of questions. It is a problem statement - the issue that you are looking to fix. We write it clearly such that the vendors have a simple view of the challenge that they are going to try to solve.
We invite all the suppliers to a virtual 'supplier panel' so that they can hear from you in one go. They can ask any questions and seek clarity before submitting their responses. The Viewpoint Analysis team host and lead the session to take the stress away from your team.
Vendors submit their responses - how they can meet your need. Unshackled from the form-filling exercise, they can articulate the art of the possible. Bringing new ideas that you may never have imagined.
It's then over to you - select the one you wish to buy or move to a more detailed procurement step.
Viewpoint Analysis will be with you every step of the way. Once we have understood your requirement we will ensure that each of the interested parties has an initial view of your need. We will arrange diaries, host and moderate the Supplier Panel as well as be the conduit for any additional questions.
Our aim is to reduce the burden upon the procurement team and to ensure a speedy, efficient process that allows your need to be met as soon as possible.
Whatever your requirement - let us take the strain. Simply tell us your technology needs and we will bring the best technology vendors to your door! We will:
Talk through your requirements so that we understand your need in detail.
Put your problem statement together in language that the vendor community will understand.
Contact vendors that we believe can meet your need.
Take care of all the initial vendor qualification calls.
Set-up and host a 'Supplier Panel' for you to present your challenge and let the vendors ask you anything they need to clarify.
Field vendor questions throughout the process.
Collate proposals and offer advice/guidance.
Not ready to start a procurement process just yet and still need to get some ideas together?
The CXO Technology Carousel and the Technology Day are designed to do just that. The precursor to the Meet My Need service is where you tell us your challenge and we bring new options to your door.
Get in contact. Just let us know that you would like to speak and we will be right back to as quickly as we can.